QR Codes for Virtual Events: Make Access and Engagement Easy

Estimated reading time: 5 minutes

Key Takeaways

• QR codes streamline access to virtual events with easy scanning.
• They enhance attendee experience and boost engagement.
• Using QR codes can simplify check-ins and provide instant access to resources.
• Dynamic QR codes allow for flexibility in updating event links.
• Testing and best practices ensure reliability and security.

Table of Contents

• Understanding QR Codes for Virtual Events
• Benefits of QR Codes for Virtual Events
• How to Create a QR Code for Your Virtual Event
• Implementing QR Codes in Your Virtual Event Strategy
• Best Practices for QR Codes in Virtual Events
• Case Studies and Examples
• Common Challenges and How to Fix Them
• Future Trends: QR Codes and Virtual Events
• Conclusion
• Additional Resources

Understanding QR Codes for Virtual Events

A QR code is a scannable image that stores information like URLs. When you point your phone's camera at it, the link opens right away—no typing needed.

QR codes started with payments and contact sharing. Now, they're key for digital event communication. You can share livestream links, session materials, check-in pages, and polls.

More event organizers are adopting QR codes to connect attendees to online events faster. Source

Benefits of QR Codes for Virtual Events

Using QR codes for virtual events has many advantages:

Easy Access to Livestreams and Online Meetings

• No need to type long URLs.
• One quick scan opens the livestream or meeting on any device.

Enhanced User Experience

• Simple and fast.
• Contactless and safe.

Increased Engagement

• Link to live polls, feedback forms, and digital event handouts.
• Boosts interaction during and after the event.

Analytics and Tracking

• See how many people scanned the code.
• Learn which sessions attracted the most traffic.

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How to Create a QR Code for Your Virtual Event

Creating a QR code for virtual event is easy with the right tool like qrscanning.com.

Step-by-Step Guide

1. Copy the URL of your livestream or meeting (Zoom, Teams, YouTube).
2. Visit qrscanning.com.
3. Paste the link into the generator.
4. Customize the QR code with your event colors or logo.
5. Download and test your code on several devices.

Tip: Use dynamic QR codes in case you need to change the event link later without reprinting the code.

Always test the code before using it publicly. Source

Implementing QR Codes in Your Virtual Event Strategy

There are many ways to use QR codes for virtual events:

Promotional Materials

• Add QR codes to email blasts, digital flyers, and social posts.
• Help people register fast.

Event Registration and Check-In

• Include QR codes in confirmation emails.
• Let attendees scan to check-in or enter the virtual room.

During the Event

• Use session-specific codes on slides for breakout rooms or resources.

Post-Event Follow-Up

• Add QR codes to surveys, recap links, or registration for your next event.

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Best Practices for QR Codes in Virtual Events

Follow these tips for reliable, secure use:

Ensure Mobile Compatibility

• Use common QR code sizes.
• Test codes across devices and browsers.

Always Test Before Use

• Scan your code multiple times before going live.
• Fix any broken or incorrect links right away.

Keep It Secure

• Use only trusted QR code generators like qrscanning.com.
• Avoid using public link shorteners that might be flagged or unsafe.

Add Clear Instructions

• Include a short label, like "Scan to join the webinar."
• Also provide a clickable link for those who can't scan.

Source

Case Studies and Examples

Example 1: Virtual Tech Conference

A virtual conference used QR codes to:

• Give access to different sessions.
• Collect feedback after each room.

Result: 45% faster session switching and 60% more feedback responses.

Example 2: Online Workshop

An online course added QR codes to:

• Let users register instantly.
• Deliver certificates.

Result: 70% faster check-ins and over 90% user satisfaction. Source

Common Challenges and How to Fix Them

Even great tools have issues. Here's how to handle problems with QR codes for virtual events:

• Low scan rates? Make your code bigger and give scanning tips.
• Broken codes? Double-check the URL and retest before publishing.
• Not all attendees can scan? Add clickable backup links with the code.

Source

Future Trends: QR Codes and Virtual Events

The use of QR codes for virtual events is growing.

Here's what to expect:

• More interactive tools like live polls and AR experiences tied to QR codes.
• Hybrid events will rely on codes to connect physical and virtual spaces.
• The shift to contactless tech is here to stay after COVID.

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Conclusion

QR codes for virtual events make it easy to connect people to livestreams, online meetings, and event materials.

They help you:

• Improve access
• Increase engagement
• Collect useful data

Start using QR codes for your next virtual event to make the experience seamless and interactive.

📞 Call Us: (833) 723-2800
✉️ Email: customercare@qrscanning.com
🌐 Visit Us: www.qrscanning.com

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Additional Resources

• Create QR Codes Easily with QRScanning.com
• Swoogo QR Code Guide for Event Organizers
• Tools for livestreams: Zoom, Microsoft Teams, YouTube Live
• Extras: Event planning blogs, speaker management guides